How does the Supplier Portal work?

You need the following information:

• Chamber of Commerce (CoC) number (or DUNS number if you have a foreign company)
• VAT identification number (VAT ID) (in Dutch) if you have a sole proprietorship or are self-employed (note: this is not the sales tax number or OB number)
• Your bank details for payment of your e-invoices by the Central Government.

You can create 1 account per Chamber of Commerce number or DUNS number in the Supplier Portal.

Please note! Your email address is your username for the Supplier Portal. You will receive log-in codes and activation links on this email address. For that reason, please use a valid email address that you can use at all times.

• Go to leveranciersportaal.rijksinkopen.nl
• Click 'Register'.
• Look for your company, either using your company name or CoC number.
• Select your company.

• Always fill in the mandatory fields (marked with an asterisk *) and click ‘Continue’.
• You will receive an email with an activation link to complete your registration.

1. Click on the activation link in the email of the Supplier Portal.
2. If you have not received an email, check your spam folder.
3. Choose a password and activate your account. 
4. Click on ‘Go to login’. Then log in using your email address and password.
5. You will receive an email with a secure code to log in.

Did you not receive an activation link by e-mail?

• Check the spam folder first.
• No e-mail in your spam folder? Please contact the Helpdesk.

Please note! The activation link is valid for 48 hours.

1. Go to leveranciersportaal.rijksinkopen.nl
2. Click ‘Login with username and password’ and enter your username and password. Your username is the email address you used to create an account.
3. You will receive a login code by email (it may take up to 1 minute before you receive the code).
4. Fill in the login code.

1. Click on ‘Create new invoice’.
2. A screen will appear on which you can fill in the invoicing details. Fill in the details. Please note:

• Under ‘To’, choose the Central Government organisation you want to send the invoice to.
• Under ‘Order number’, enter the number given to you by your client. This can be found in the order letter. Often, the order number is also called ‘Purchase order number’ or ‘Duty number’ (note: enter only the number, without any other text).
• Invoice date: the invoice date is set to today’s date as standard. You can change this, however.
• Currency: this is euros (EUR) as standard. You can change this, however.

It is not possible to save an e-invoice as a draft.

1. Click on ‘See example’ and check whether everything is correct.
2. Click on ‘Send invoice’ to send the invoice.
3. You will see a message on the screen once the invoice has been sent.
4. Would you like to view the send status of your invoice? Click on the ‘Invoices’ tab.

Did you make a mistake in your invoice and it has already been sent? You cannot make changes to sent e-invoices. See what you can do here.

Invoice status ‘Sent’
Your e-invoice has been sent. The status remains on ‘Sending’ until the e-invoice is delivered or the sending has failed.

Invoice status ’Delivered’
Your e-invoice was properly sent and arrived. The status will stay on ‘Delivered' and will not change.

Invoice status ‘Delivery failed’
Your e-invoice has not been received. This status will not change and you will receive an error message by email.

The Central Government has a payment term of 30 days.
If your e-invoice has not been paid within 30 days, please get in touch with your contact person or the financial administration of your client.

If your client has ordered via the Supplier Portal, you must send the e-invoice via the Supplier Portal.
1.    Click on ‘View directly’ under ‘Purchase orders for invoicing’.
2.    A screen will open with current purchase orders. Select the order you want to invoice and click on ‘Create an invoice'.
3.    A screen will appear on which you can fill in the invoicing details. Most of the data is already filled in with the information from the purchase order. Select the purchase order lines you wish to invoice and send the invoice.

You can also create partial invoices.

1. Click on ‘I have forgotten my password’
2. Check whether the email address you have filled in (your username) is still correct and submit the request. You will receive an email with an activation link that you can use to create a new password. Please note: this activation link is valid for 15 minutes.
3. Create a new password.
4. You can now log in using the new password.

Your username is the email address. If you have forgotten your email address, use the button below to contact an e-invoices Helpdesk colleague.

You can add multiple users to your account on the Supplier Portal.

Contact us

You can credit an invoice in the Supplier Portal if:
•    the invoice has been created in the Supplier Portal, and
•    the invoice has not been previously credited, and
•    the invoice has the ‘Delivered’ status.

Please note! You can only credit the e-invoice in full. You cannot credit part of it.

1. Go to the ‘Invoices’ tab and select the invoice you want to credit.
2. Click on ‘Create Credit Invoice’.
3. Fill in the credit invoice number and check the automatically-entered fields.
4. Note: for ‘Number’, enter a negative number.
5. Add an attachment (or attachments), if necessary.
6. In the ‘Comments’ or ‘Description’ field, write the reason for the credit.
7. Click on ‘See example’ and check the credit invoice.
8. Click on ‘Send Invoice’.